DENIED Schengen Visa – How to File and Write an Appeal for a Rejected Schengen Visa (With a Sample Letter Template)

By Kach Umandap - Howe March 17th, 2020 Posted in Guide for Filipinos, Travel Blog, VISA Application Guides No comments

The scariest news when applying for a visa is when you are rejected. You already booked your flights and hotels, planned your itinerary, told your friends but you were denied, it’s going to be a sad and painful time. However, do not lose hope! Rejection is not the end of your EuroTrip dream!

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In Schengen Visa Application, you can file a remonstration. You can ask for a new decision and go to the land of your dreams.

Reasons Why You Have Rejected Schengen Visa

The reason why your visa denied will be marked. There is also a sub-reason for your denial. The sample is from the German Embassy in Manila, Philippines.

From there you will know why you got rejected, however, if you think you don’t agree with the decision you can start preparing your remonstration form there.

However, if you think the Embassy is corrected and you don’t have a good reason nor supporting documents then start with a new application instead.

VISA APPLICATION BUNDLE SERVICE

Remonstration Letter

Your letter must have the following:

  • Your complete name
  • Birthdate and birthplace
  • Passport number
  • The date that the application was rejected
  • Complete address and e-mail address
  • Your signature (another person like a sponsor, agent or third party may sign, you need a Special Power of Attorney though)

Here is a sample format of a Remonstration Letter:

Name
Address
Contact Number
E-mail Address

Date
Embassy Address

REMONSTRATION LETTER

To Whom It May Concern:

Paragraph 1:

(Write information needed as stated above.)

I am (complete name), born on (birthdate) in (birthplace) and a holder of the (country) passport no. (passport number). I applied on (date of application) at (embassy – e.g. Embassy of Germany in Manila) for (reason –e.g. tourism).

Paragraph 2:

I am writing this remonstration letter against the refusal of my Schengen visa application. I received my rejection letter was received on (date application was rejected). I am saddened by that my visa application was denied due to (the reason why you were denied.) I believe that my application was rejected incorrectly because (your reason).

Paragraph 3:

(Elaborate your reason as to why they should approve of your Schengen visa. Emphasize on the reason of your denial. Write why you should be approved and provide proof of attachments. You must be convincing and your grounds must be strong)

Paragraph 4:

(Conclusion)

I am sincerely asking for a new decision with regards to my Schengen visa application. My trip is booked on (date of flight) so I hope for a positive response on my application.

Sincerely,

Your Signature
Name

Rules per Embassy

Austria

Passed at: The Embassy you applied to
Appeal Period: within 6 weeks after the decision has been received

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Belgium

Passed at: The Embassy you applied to
Appeal Period: within 30 days after the decision has been received
Addressed to: Conseil du Contentieux des étrangers/Raad voor Vreemdelingenbetwistingen
Rue Gaucheret 92-94
B-1030 Brussels
Belgium

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Czech Republic

Passed at: The Embassy which refused visa application
Appeal Period: within 15 days after the decision has been received

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Denmark

Passed at: Danish Immigration Service
Appeal Period: within 8 weeks after the decision has been received
Additional note: Include the case number, the applicant’s full name, and nationality and the date of the refusal.

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Estonia

Passed at: Embassy where you applied
Appeal Period: within 30 days after the decision has been received
Fee: EURO 20
Additional Note: Please refer to this form

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Finland

Sent to: Ministry for Foreign Affairs or Finish mission
Language of the letter: Finnish or Swedish
Appeal Period: within 30 days after the decision has been received
Fee: EURO 260

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France

Filed at: Commission de Recours Contre les Décisions de Refus de visa
Language of the letter: French
Appeal Period: within 2 months after the decision has been received

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Germany

Passed at: The Embassy applied
Language of the letter: German or English
Appeal Period: within a month  after the decision has been received

If in the Philippines, address the following:

Embassy of the Federal Republic of Germany
Visa section
25/F Tower 2, RCBC Plaza
6819 Ayala Avenue
Makati City 1200
E-mail: visa@mani.diplo.de
The scanned letter must be attached in the e-mail in PDF format.

You may go also to the visa section from Monday to Thursday (11 am – 12 pm) or on Friday (10 am – 11 am.) No appointment is needed. I personally recommend an e-mail.

If you want to read an occurrence with a Remonstration; here is an article about remonstrance for Schengen: From Rejected to Approved!

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Greece

Passed at: The Greek Embassy
Please take note of the instructions in the refusal letter

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Hungary

Passed at: The Consulate of Hungary (where the applicant is rejected)
Language of the letter: Hungarian or any official EU language
Appeal Period: within 8 days  after the decision has been received
Fee: EUR 30

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Iceland

Passed at: The Iceland Embassy
Please take note of the instructions in the refusal letter

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Italy

Passed at: The Italian Embassy
Please take note of the instructions in the refusal letter

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Latvia

Passed at: Diplomatic or Consular mission where the visa is refused
Language of the letter: Latvian, Russian or English
Appeal Period: within 30 weeks days the decision has been received
Within 30 days following the notification of the decision on the refusal, annulment or revocation of the visa or the local border traffic permit, the foreign national should submit in writing an appeal letter in Latvian, Russian or English, signed in handwriting (hereafter – an appeal letter):

Can be addressed to: Consular Department of the Ministry of Foreign Affairs
Elizabetes iela 57
Riga, LV-1050
Republic of Latvia
Additional Note: It can be submitted personally, through the post, or through e-mail (letter should be signed with a secure electronic signature)

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Liechtenstein

Passed at:  Embassy of Liechtenstein
Appeal Period: within 30 days  after the decision has been received
Additional note: Follow the format of the refusal letter

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Lithuania

Passed at:  Embassy of Lithuania
Appeal Period: within 14 days  after the decision has been received

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Luxembourg

Passed at:  Embassy of Luxembourg
Appeal Period: within 3 months  after the decision has been received
Additional note: must be filed by a court lawyer

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Malta

Passed at: Immigration Appeals Board
Language of the letter: English
Appeal Period: within 15 days  after the decision has been received

Addressed to:
The Secretary
Immigration Appeals Board
109 Triq Zekka
Valletta VLT 1517

It must be sent by mail and to visa.appeals@gov.mt.

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Netherlands

Passed at: It will be stated in the rejection letter
Language of the letter: Dutch, French, German, English
Appeal Period: within 4 weeks after the decision has been received

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Norway

Passed at: It will be stated in the rejection letter
Language of the letter: Dutch, French, German, English
Appeal Period: within 4 weeks after the decision has been received

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Poland

Passed at: The Polish Embassy
Appeal Period: within 7 days after the decision has been received

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Portugal

Passed at: The Portuguese Embassy
Please take note of the instructions in the refusal letter

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Slovakia

Passed at: Embassy/Consulate General of the Slovak Republic
Language of the letter: Slovak
Appeal Period: within 15 days  after the decision has been received
Fee: EUR 30 (refunded if the appeal is accepted)

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Slovenia

Passed at: The Embassy or Consulate of Slovenia
Appeal Period: within 1 month  after the decision has been received

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Spain

Passed at: Spanish Embassy or Consulate or Superior Court of Madrid (Tribunal Superior de Justicia de Madrid)
Language of the letter: Spanish is recommended
Appeal Period: within 30 days  after the decision has been received

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Sweden

Passed at or Addressed to: The Embassy
Language of the letter: Swedish or English
Appeal Period: within 3 weeks after the decision has been received

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Switzerland

Passed at: Swiss Embassy, Consulate, Post Office or Competent Authority
Appeal Period: within 30 days after the decision has been received
Additional note: Enclose a copy of the decision either in German, French or Italian

Addressed to: Federal Administrative Court
Bundesverwaltungsgericht
P.O. Box/Postfach
9023Gallen

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Common Reasons for Schengen Visa Rejection
Photo by Anthony DELANOIX

I hope this will guide you in your appeal for your rejected Schengen Visa or help you know where is the safest route to get approved or appeal easier. If you’re not that confident; let me help you with my visa coaching services or Jonathan’s cover letter writing service. Good luck!

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Written by Kach Umandap - Howe

Co-Founder of Two Monkeys Travel Group. Since 2013, Kach has visited all the 7 continents (including Antarctica) and 143 countries using her Philippines Passport. In 2016, she got married then a year later bought a sailboat and went on sailing adventures with her two cats - Captain Ahab & Little Zissou in the Caribbean for 2 years. She now lives in Herceg Novi, Montenegro. She writes about her experiences traveling as a Filipina traveler with a PHL Passport. Also tips on backpacking trips, luxury hotel experiences, product reviews, sailing & adventure travel.

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